Event Help Desk Volunteer Duties (Volunteer and Industry Rep Check-In, Runners)
Time: 8:30 AM – 10:30 AM and 10:15 AM – 12:15 PM
Location: Riverland Community College – Enter through Door 7 (main door) and park in the main entrance parking lot.
Note: A volunteer t-shirt will be provided to help you stand out and be easily recognized.
Arrive early and get ready
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Wear your volunteer t-shirt so participants and staff can easily identify you.
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Set up check-in materials (sign-in sheets, maps, information packets).
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Carry the event coordinator’s phone number in case questions or emergencies arise.
Check in volunteers
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Greet each volunteer warmly and verify their name on the list.
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Provide a map and an information packet.
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Mention that lunch is from 11 AM – 1 PM in the Hospitality Rooms (location noted on the map).
Check in cluster/industry representatives as needed
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Only Cluster Leads need to check in during set-up; other cluster/industry representatives do not need to check in.
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Offer directions to assigned clusters as necessary.
Provide general event guidance
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Be ready to answer basic questions about the event schedule, locations, and hospitality rooms.
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Keep a friendly and welcoming presence as this is often the first stop for participants.
Serve as a runner if needed
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Be prepared to deliver items, messages, or information to other event areas if requested.
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Stay flexible—this role may shift briefly to wherever help is needed most.
Take quick notes of any issues
